‘Effective Learning and Teaching’ is an offline event of EduCampus, which became an online live stream event for the first time this year. Exciting, because would the quality be guaranteed at an online live event?
Fortunately, the reactions from EduCampus and those present were positive. VIXY set up a live streaming platform and thus ensured a suitable design of the online event, programming with multiple ‘rooms’, and interaction options.
The challenge: A hybrid event, physical and online
When a considerable number of tickets had already been sold, the new corona measures threw a spanner in the works for EduCampus. Only 30 people were allowed to be physically present – much less than the number of tickets sold. As a result, the organization had to quickly look for an alternative to the offline event.
Soon, it was decided that the event did not have to be completely online, but both online and offline. A spacious location had to be found and a live stream had to be set up. EduCampus also wanted to follow the daily schedule as much as possible. That is why there had to be a live streaming platform that could provide the educational event online with online programming and 4 simultaneous live streams for the breakout sessions. It was also essential to properly test on location to ensure that the live registration and production were properly aligned with the online live streams. Finally, it was important that people could connect with each other, with an opportunity to ask questions. A challenge that we gladly accepted.
The result: Deployment of the right online tools
The event went very well, with enthusiastic response from all involved. During the day, our team was on standby. Beforehand, we had thoroughly tested the live streams with the AV production party on location, to ensure that the live stream would meet expectations. We have also been able to contribute to the technical helpdesk. EduCampus was able to set this up properly in consultation with us.
EduCampus about VIXY
“The idea to organize an online event made us a bit nervous and uneasy, but it all went well and the positive reactions were heartwarming. The live streaming event part was handled perfectly by VIXY. We have been able to work very well with VIXY. Communication between VIXY and the technicians on location also went smoothly, which is very nice and comforting for us as an organizer on such a hectic day. We look forward to organizing online events more often.”
Cor Meurs | EduCampus